Job Overview
Al-Futtaim Automotive – BYD is looking for a Vehicle Registration Officer to support its Government Relations and automotive operations in Saudi Arabia. The position is responsible for managing the complete vehicle registration process, including new registrations, renewals, ownership transfers, number plate issuance, and vehicle de-registration.
The role works closely with Sales, Aftersales, Finance, dealership teams, insurance providers, inspection centres, and Saudi government authorities. The successful candidate will help ensure that vehicles are processed accurately, regulatory requirements are met, and customer deliveries are completed within the required service timelines.
Strong knowledge of Saudi Arabia vehicle registration procedures, traffic regulations, government e-services, Arabic and English communication, and automotive documentation is important for this role.
Key Responsibilities
Vehicle Registration & Government Services
- Manage daily vehicle registration, renewal, ownership transfer, plate issuance, and de-registration activities across assigned KSA branches.
- Process vehicle-related government transactions through relevant Saudi e-services and platforms.
- Coordinate vehicle inspections, insurance documentation, customs clearance, and other requirements needed for vehicle delivery.
- Ensure all government transactions are completed accurately and within established service-level timelines.
Government & Stakeholder Coordination
- Liaise with Saudi government authorities, traffic departments, inspection centres, insurance companies, and other relevant stakeholders.
- Coordinate with Sales, Branch Managers, Finance, and Aftersales teams regarding registration and vehicle delivery requirements.
- Follow up on pending approvals, documentation issues, and registration exceptions.
- Maintain professional communication when representing Al-Futtaim Automotive in government-related activities.
Registration Processing & Operational Efficiency
- Monitor registration cases and ensure processing timelines meet agreed KPIs and customer delivery commitments.
- Identify delays, documentation gaps, and workflow issues and recommend practical improvements.
- Maintain proper custody and control of vehicle documents, number plates, registration cards, and other official records.
- Take ownership of registration cases through to successful vehicle handover.
Compliance & Documentation
- Verify registration documents, invoices, insurance certificates, ownership transfer documents, and vehicle records before submission.
- Ensure activities comply with applicable Saudi traffic and vehicle registration regulations and internal company policies.
- Maintain accurate and traceable records of government transactions.
- Provide required documentation and information during internal or external audits.
Reporting & Data Management
- Record vehicle registration transactions accurately in SAP or relevant dealer management systems.
- Maintain up-to-date information for Sales, Finance, Aftersales, and Government Relations teams.
- Prepare regular reports covering registration volumes, processing times, pending applications, and exceptions.
- Use Microsoft Excel and other reporting tools to maintain accurate operational data.
- Support management with registration-related analysis and process improvement activities.
Process Improvement
- Assist in developing and updating Standard Operating Procedures for vehicle registration and government-related processes.
- Monitor changes in Saudi regulations and government procedures that may affect vehicle registration operations.
- Communicate relevant regulatory or process changes to internal stakeholders.
Required Skills & Competencies
- Strong knowledge of vehicle registration procedures and traffic regulations in Saudi Arabia.
- Hands-on understanding of Saudi government e-services and automotive registration processes.
- Excellent communication skills in Arabic and English, both written and spoken.
- Strong attention to detail and accuracy when handling official documents and vehicle records.
- Ability to manage multiple registration cases and meet tight deadlines.
- Good stakeholder management and coordination skills.
- Strong problem-solving ability for documentation discrepancies, registration exceptions, and system-related issues.
- Customer-focused approach with strong ownership of assigned cases.
- Working knowledge of SAP, Dealer Management Systems, Microsoft Office, and Excel.
Education & Experience
- High school certificate is required; Diploma or Bachelor’s degree in Business Administration or a related discipline is preferred.
- 2–4 years of relevant experience in vehicle registration, government relations, administration, automotive, leasing, or rental operations in Saudi Arabia.
- Practical experience with Saudi government platforms and vehicle-related services is required.
- Previous experience working in an automotive dealership or branch environment is an advantage.
- Bilingual Arabic and English proficiency is mandatory.
- Experience with bilingual data entry and documentation is preferred.
- Experience using SAP or a similar ERP/Dealer Management System is an advantage.
- Saudi National candidates are encouraged to apply in line with applicable Saudization requirements.
About Al-Futtaim Automotive
Al-Futtaim Automotive is a major division of the UAE-based Al-Futtaim Group, with operations across the Middle East, Asia, and Africa. The business operates across automotive distribution, manufacturing, leasing, and aftersales, representing a portfolio of established automotive brands and mobility solutions.
The company focuses on customer experience, innovation, quality, and comprehensive mobility services, covering passenger vehicles, SUVs, electric vehicles, commercial vehicles, and other automotive and industrial solutions.
Job Location
Saudi Arabia (KSA)
Job Category
Automotive Jobs | Vehicle Registration | Government Relations | Administration | Al-Futtaim Automotive Jobs
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