Al Futtaim Private Company LLC
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.Job Role:
The role will support the Divisional Management team in all Finance and Administration matters. This will include – (a) decision support for budgeting / forecasting/ MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on – cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.
Job Responsibility:
Support GM – Retail in review of on Retail KPI trends and improvement plans with Branch Management.
Prepare reports and analysis for monthly Branch reviews to be held with GM Retail & BUFM.
Budget / MIS and KPI monitoring
Support branch management and BAM’s on preparation of Budget/ Forecast, Performance summary and review of variance analysis.
Cash Controls
Ensure practices are in place for review of daily collection and deposit of cash and cheques by branches and scrutinize GL control accounts for exceptions and petty cash management and co-ordinate with AFSS (Al Futtaim Shared Services).
Sales Accounting and control
Oversee via the BAM’s to ensure:
Validation of Sales document pack /LPO and credit approval or clear funds/ registration copy and authorize final release of the vehicle for customer delivery.
Process refunds within the sub-delegated authority /documentation and facilitate refund process with AFSS for beyond authority levels.
Check and validate all agreed check list before confirming passport release of branch staff.
All documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals.
Authorise release of VCC and Sales letter as per company procedure.
Stock controls
Oversee via the BAMS:
Always Ensure adequate insurance coverage for dealership assets.
Review periodical physical inventory and reconciliation to ensure physical stocks match with the system stocks.
Ensure Stock controllers adhere to standard documentation and procedures with regard to stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock
Credit Control
Oversee via the BAMS:
Facilitate submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.
Review with the Retail / SME team on overdue and collection on periodical basis and provide status report to BSM and BUFM
Process credit application request for AFSS approval and maintain relevant documentation as per approved credit deals
Authorize credit requirements within the framework of sub-delegated credit release authority from AFSS.
Internal Audit review and recommendations
Continuous review of existing policy and procedures and recommend improvements to strengthen internal control.
Ongoing Review of system process and ensure its applicability to business requirements in co-ordination with AFSS.
Facilitate Group internal audit review of branch operations and ensure implementation of audit recommendations.
Policy and Procedures and System support
Payroll
Submission of the above to relevant management for authorization.
Ownership of the incentive calculation spreadsheet and ensure that model derives correct amounts due in line with current incentive schemes.
Leadership
In addition to the above, carry out Ad Hoc tasks as defined by the BUFM / GM Retail or any other member of Senior Management
In conjunction with the BUFM to lead the BAM’s in the execution of their duties of ensuring sufficient financial controls are in place at all times.
Required Skills:
Good communication skills
Ability to use SAP
UAE national
Minimum 4-5 years’ experience in finance
About the Team:
Working in a fast-paced and diverse environment, reporting directly to the General Manager – Finance
What equips you for the role:
4/5 years experience in Accounting/Finance
Bachelor’s in Accounting
Job-Specific Skills: Analytical, process oriented, good communication skills, exposure to ERP
Behavioral Competencies: Should be able to plan and prioritize tasks, persuasive skills, Kaizan attitude, Self
starter; and a strong team player