Job Purpose
The Senior Contracts Administrator is responsible for coordinating contract administration activities, supporting operational delivery, and providing leadership and guidance to team members. The role requires effective resource management, strong communication, negotiation, reporting, and organizational skills to ensure assigned activities are completed efficiently, accurately, and in accordance with company policies and procedures.
Key Responsibilities
Team Leadership and Supervision
- Provide leadership, coaching, and day-to-day direction to team members.
- Train and develop subordinates to improve technical, administrative, and professional capabilities.
- Allocate assignments and responsibilities according to team members’ roles and workload.
- Ensure tasks are distributed fairly to maintain team engagement, motivation, and productivity.
- Monitor team performance and provide guidance to ensure work is completed according to required standards.
- Encourage teamwork, initiative, and continuous improvement within the department.
Operational Delivery
- Execute planned activities according to approved operational and development schedules.
- Coordinate contract administration activities and ensure assigned tasks are completed within agreed timelines.
- Use available resources effectively to achieve operational objectives while maintaining cost and time efficiency.
- Monitor progress and identify deviations from approved plans.
- Prepare periodic reports detailing completed activities, progress, deviations, and required actions.
Problem Solving and Coordination
- Identify and resolve routine operational and contract administration issues.
- Coordinate with relevant departments and stakeholders to address work-related requirements.
- Escalate complex operational or contractual issues to the appropriate management level.
- Support effective communication and coordination across teams to maintain smooth workflow.
Quality and Process Improvement
- Ensure assigned activities comply with established quality requirements and applicable specifications.
- Support the development and implementation of effective processes, controls, and work practices.
- Follow documented systems, policies, procedures, and work instructions.
- Identify opportunities for process improvement and automation to increase efficiency and reduce manual activities.
Compliance, Safety and Governance
- Ensure compliance with company policies, procedures, and approved work instructions.
- Follow applicable quality, health, safety, and environmental requirements.
- Support the implementation of relevant safety and environmental controls within the assigned area of responsibility.
- Maintain accurate records and documentation required for operational and contract administration activities.
General Responsibilities
- Maintain effective communication with managers, colleagues, contractors, and other stakeholders.
- Contribute to achieving departmental operational and development objectives.
- Maintain professional standards and confidentiality when handling business information.
- Demonstrate accountability, initiative, adaptability, and attention to detail.
- Support management in achieving business and operational targets.
Educational Qualification
- Bachelor’s degree in Electrical Engineering.
Work Experience
- 5 to 10 years of relevant professional experience.
- Experience in contract administration, project administration, engineering, or a related operational environment is beneficial.
- Previous team leadership or supervisory experience is an advantage.
Technical and Functional Skills
- Contract Administration
- Contract Coordination
- Team Leadership
- Team Supervision
- Negotiation
- Report Writing
- Microsoft Office
- Operational Coordination
- Resource Management
- Process Improvement
- Documentation and Record Management
- Quality and Compliance
- Time Management
- Problem Solving
Professional Skills
- Adaptability
- Effective Communication
- Creativity
- Attention to Detail
- Initiative
- Teamwork
- Strong Organization
- Leadership
- Accountability
- Ability to Work Under Pressure
- Effective Time Management