NAFFCO Group
NAFFCO Group is among the world's leading producers and suppliers of top-tier firefighting equipment, fire protection systems, fire alarms, security and safety engineering systems worldwide. Since its humble beginnings, NAFFCO has grown from its headquarters in Dubai, UAE to expand to over 100 countries around the world.Job Details:
Taking minutes during meetings and distributing them to attendees.
Screening and prioritizing incoming emails, mail, and other communications.
Providing administrative support to ensure efficient operation of the office.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Maintains agenda and assist in planning appointments, board meetings, conferences etc.
Organizing and scheduling appointments and meetings for executives.
Handling incoming calls and correspondence, and redirecting them when appropriate.
Maintaining office supplies and equipment, and coordinating repairs and maintenance.
Managing and updating filing systems, both physical and digital.
Preparing reports, presentations, and other documents as requested.
Assisting with travel arrangements and expense reports.
Managing calendars and coordinating schedules for executives.
Candidate Profile:
Ability to prioritize tasks and work under pressure.
Professional and friendly demeanor.
Discretion and confidentiality.
Ability to work independently and as part of a team.
Should have minimum 2 years of experience in same field
Proven experience working as a Secretary required
Proficient in computer technology especially Microsoft Office applications
Excellent verbal and written communication skills
Strong customer service and social skills
Exceptional organizational and time-management skills
Follows instructions clearly and accurately within a timely fashion
Proactive and enthusiastic about delivering positive results
Bachelor Degree in related field with work experience.
Bachelor’s degree in business administration or a related field.
Previous experience as a secretary or administrative assistant.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office and other relevant software.
Attention to detail and problem-solving abilities.