The role involves supporting the Finance Manager–Revenue in the daily oversight and management of operations. It is pivotal in verifying and maintaining the accuracy and completeness of tenant lease data, advances, receivables, and provision balances. Ensuring adherence to company policies and procedures and applicable authorization limits is essential for Accounts Receivable and Lease Revenues. Additionally, the position oversees the monthly closing process for Revenue and Accounts Receivable, conducts regular reviews of tenant account balances, and ensures timely billing, collection, and safekeeping of Post-Dated Checks (PDCs).
Position Overview:
As the Revenue and Receivables Coordinator, you will play a pivotal role in ensuring the smooth operation of revenue and receivables management processes. Your responsibilities will encompass various financial tasks, including billing, reconciliation, tenant account management, and supporting leasing and asset management activities. Additionally, you will be instrumental in maintaining compliance with financial policies and procedures while upholding the organization’s values.
Key Responsibilities:
Manage Monthly Billing:
Oversee monthly recurring billing processes.
Verify that billed revenues align with signed lease agreements.
Tenant Payment Processing:
Prepare and update receipts for rent, utilities, and deposits.
Ensure accuracy in tenant account balances and reconcile them with the General Ledger (GL) every month.
Financial Reporting and Analysis:
Run IAS 17 and process adjustment entries accurately each month.
Prepare tenants’ statements of account as needed.
Provide historical information and analysis upon request.
Support Leasing and Asset Management Teams:
Assist in day-to-day transactions such as renewals, amendments, surrenders, and new deals.
Offer prompt feedback to facilitate smooth transactions.
Revenue and Receivables Management:
Expedite processing time for revenue and receivables transactions.
Clear and reconcile items from revenue bank accounts promptly.
Compliance and Coordination:
Review tenants’ balances and ensure the correctness of financial records.
Coordinate daily with other offices for timely bank processing of collections.
Financial Reporting:
Submit monthly consolidated financial information related to accounts receivable (A/R) and revenue.
Review percentage rent calculations and ensure billing accuracy.
Policy Adherence and Advocacy:
Ensure compliance with organizational policies and procedures.
Advocate for and exemplify the organization’s values in all activities.
Miscellaneous Tasks and Support:
Assist in ad-hoc analysis, financial reporting, and other tasks as required.
Accountabilities:
Timely and accurate billing and collection processes.
Reconciliation and maintenance of tenant accounts.
Compliance with financial standards and policies.
Effective support to leasing and asset management teams.
Adherence to organizational values and policies.
In summary, the role involves meticulous management of revenue and receivables processes, close collaboration with internal teams, and unwavering commitment to upholding organizational values and standards.
Personal Characteristics and Required Background:
Minimum Qualifications/Education:
Bachelor’s degree in Accounting or Finance.
Professional qualifications such as ACMA or ACCA are advantageous.
Minimum Experience:
At least 3-4 years post-qualification experience in a finance support role.
Strong understanding and practical experience in Accounts Receivable (A/R) and Revenue Accounting.
Prior experience in a reputable real estate development or asset management organization within the GCC or similar international setting is preferred.
Preferred Characteristics:
Analytical Skills: Ability to analyze financial data and identify trends or discrepancies.
Attention to Detail: Keen eye for accuracy in financial records and reports.
Communication Skills: Clear and effective communication to collaborate with internal teams and external stakeholders.
Problem-Solving Abilities: Capacity to troubleshoot issues and propose effective solutions.
Adaptability: Willingness to adapt to changing priorities and work in a dynamic environment.
Team Player: Collaborative attitude to work effectively within cross-functional teams.
Integrity: Commitment to upholding ethical standards and financial regulations.
Time Management: Efficiently manage tasks to meet deadlines and prioritize workload effectively.
Technological Proficiency: Familiarity with accounting software and proficiency in Microsoft Excel.
Industry Knowledge: Understanding real estate development and asset management principles is advantageous.
This role requires technical expertise in accounting principles, practical experience in finance support functions, and the ability to work effectively within a real estate development or asset management context. The ideal candidate will have the qualifications, experience, and personal attributes to excel in this role.