Job Purpose
The Logistics Coordinator will coordinate the movement, dispatch, and delivery of materials, equipment, and project requirements between the factory, warehouse, transportation teams, and installation sites in Saudi Arabia. The role supports smooth project execution by ensuring materials are prepared, dispatched, transported, delivered, and received according to approved project schedules and site priorities.
The Logistics Coordinator will work closely with factory, warehouse, transport, installation, and project teams to monitor material availability, coordinate deliveries, maintain accurate documentation, and resolve logistics issues that may affect project progress.
Key Responsibilities
Factory and Site Coordination
- Serve as the primary coordination point between the factory and installation sites for material and delivery requirements.
- Follow up with site teams regarding material requirements, priorities, and delivery schedules.
- Coordinate with factory teams to confirm material readiness and dispatch status.
- Communicate delivery schedules, delays, changes, and logistics updates to site and project teams.
- Coordinate production completion with planned site installation requirements.
Material Dispatch and Delivery
- Coordinate the dispatch of materials from the factory based on approved site requirements and project schedules.
- Follow up on loading, transportation, delivery, and receipt of materials at project sites.
- Ensure materials are delivered to the correct project, site, and designated location.
- Coordinate urgent and priority deliveries based on installation and project requirements.
- Track delayed, incomplete, or outstanding deliveries and coordinate corrective actions.
Material and Logistics Documentation
- Review delivery notes, packing lists, material lists, and other logistics documentation.
- Verify that dispatched materials match approved requirements and quantities.
- Maintain accurate records of dispatched, delivered, pending, and returned materials.
- Follow up on missing, damaged, incorrect, or incomplete material deliveries.
- Maintain organized logistics and delivery documentation for project tracking and reporting.
Site Installation Support
- Coordinate material availability to support planned installation and construction activities.
- Communicate with site teams regarding received materials and outstanding requirements.
- Coordinate delivery sequencing according to installation priorities and available site storage capacity.
- Arrange the return or replacement of unused, damaged, or incorrectly delivered materials when required.
- Identify material shortages and delivery risks that could affect project schedules and installation progress.
Logistics Reporting and Follow-Up
- Maintain updated logistics trackers covering material readiness, dispatch, delivery, and pending site requirements.
- Provide regular logistics status reports and delivery updates to factory, site, warehouse, and project teams.
- Report delivery delays, shortages, damages, discrepancies, and other logistics issues.
- Follow up on outstanding logistics actions until materials are successfully delivered and received.
- Support accurate reporting of planned activities, execution status, and deviations from delivery schedules.
General Responsibilities
Operational Delivery
- Complete planned logistics activities according to project schedules, operational requirements, and business objectives.
- Use available resources effectively to achieve logistics targets within required cost and time limits.
- Prepare periodic reports highlighting planned activities, completed tasks, deviations, and execution status.
Problem Solving
- Identify and resolve routine logistics and delivery issues.
- Coordinate with relevant departments to address material shortages, delivery delays, and documentation discrepancies.
- Escalate complex operational and logistics issues to the appropriate management team.
Quality
- Follow established quality requirements, specifications, processes, and procedures related to logistics and material handling.
- Support effective quality control throughout material dispatch and delivery activities.
Process Improvement
- Follow documented logistics systems, policies, procedures, and work instructions.
- Identify opportunities to improve logistics coordination, documentation, tracking, and reporting.
- Support automation and process improvement initiatives where applicable.
Compliance
- Comply with company policies, procedures, work instructions, and applicable operational requirements.
- Maintain accurate and confidential logistics and project documentation.
Health, Safety and Environment
- Follow all applicable Health, Safety, and Environmental (HSE) policies and procedures.
- Ensure logistics and material-handling activities are performed safely and in accordance with relevant regulations and company standards.
- Support safe transportation, delivery, and handling of materials at factory and project sites.
Qualification
- Diploma in Business Administration or a related field.
- Relevant qualifications in Logistics, Supply Chain, Operations, or Business Administration are an advantage.
Experience
- Freshers with 0–2 years of experience are encouraged to apply.
- Previous exposure to logistics, material coordination, warehouse operations, documentation, or project support is an advantage.
Required Skills
- Logistics Coordination
- Material and Delivery Tracking
- Document Filing and Management
- Document Preparation
- Delivery Documentation
- Reporting and Follow-Up
- Microsoft Office and basic computer skills
- Communication and Coordination
- Problem-Solving
- Confidentiality and Data Handling
- Ad Hoc Reporting
- Time Management
- Attention to Detail
Job Location
Saudi Arabia