HR & Administration Manager Jobs in UAE – Alfanar Electric .

Job Overview

alfanar Electric is seeking an experienced HR & Administration Manager to lead human resources operations, employee relations, talent acquisition, learning and development, and general administration services in the UAE. This managerial position is responsible for creating an efficient, compliant, and employee-focused workplace that supports business operations and organizational growth.

The successful candidate will oversee recruitment, employment contracts, onboarding, employee grievances, training programs, office administration, facilities management, employee accommodation, transportation, security, and workplace maintenance. The role also requires effective budget management, policy implementation, vendor coordination, and continuous improvement of HR and administrative processes.

Key Responsibilities

1. Human Resources Operations and Talent Management

• Lead end-to-end recruitment activities, including manpower planning, job requisitions, position creation, candidate sourcing, screening, interviews, assessments, and offer management.
• Ensure recruitment activities align with the approved organizational structure, workforce requirements, and manpower budgets.
• Oversee the preparation, review, renewal, and execution of employment contracts and outsourced manpower agreements in accordance with company policies and applicable UAE labor regulations.
• Manage employee onboarding and pre-employment documentation, including system access, induction programs, employee records, and outstanding requirements.
• Monitor early employee attrition and develop retention initiatives to improve employee engagement and workforce stability.
• Maintain accurate HR records and ensure timely updates to relevant human resources information systems.
• Coordinate with department heads to address staffing requirements and improve recruitment efficiency.

2. Employee Relations and HR Compliance

• Manage employee relations activities in accordance with company policies, employment procedures, and applicable labor laws.
• Handle employee grievances, disciplinary matters, workplace investigations, and employee concerns professionally and confidentially.
• Advise line managers on employee relations practices, performance concerns, and appropriate HR procedures.
• Ensure employee cases are documented, reviewed, and resolved within established timelines.
• Promote fair treatment, workplace professionalism, and positive employee engagement.
• Monitor HR compliance and support the consistent implementation of company policies and procedures.

3. Learning and Development

• Identify employee training requirements in coordination with department managers and business units.
• Develop and coordinate annual training plans based on organizational objectives and employee development needs.
• Organize training sessions, workshops, induction programs, and professional development initiatives.
• Monitor training participation, effectiveness, and completion rates.
• Maintain accurate training records and prepare periodic learning and development reports.
• Support initiatives that strengthen employee competencies, productivity, and leadership capabilities.

4. Office Administration and Workplace Operations

• Manage daily office administration, including workplace resources, office supplies, workspace allocation, and administrative support services.
• Oversee service providers responsible for office equipment, utilities, supplies, and general workplace services.
• Monitor utility consumption and implement cost-saving and operational efficiency measures.
• Coordinate incoming and outgoing mail, internal service requests, document distribution, and administrative correspondence.
• Ensure office facilities remain organized, functional, and suitable for employees and business operations.
• Develop and implement administrative procedures that improve service delivery and resource utilization.

5. Reception and Visitor Management

• Supervise front desk and reception operations to maintain a professional visitor experience.
• Ensure visitors are registered in accordance with company procedures.
• Monitor building access control and coordinate visitor arrangements with relevant departments.
• Maintain appropriate visitor records and ensure compliance with workplace security requirements.
• Coordinate reception services for meetings, business visits, and corporate events.

6. Hospitality, Catering, and Event Coordination

• Coordinate corporate events, meetings, workshops, and employee training activities with internal teams and external suppliers.
• Manage catering arrangements and hospitality services in accordance with quality, budget, and safety requirements.
• Ensure meeting rooms, event facilities, and associated equipment are prepared and available when required.
• Monitor vendor performance and service quality.
• Manage event-related resources and expenses to ensure efficient use of the approved budget.

7. Employee Accommodation and Transportation

• Manage employee accommodation allocation, check-in and check-out procedures, and housing-related administrative processes.
• Coordinate accommodation maintenance and resolve employee housing concerns.
• Oversee employee transportation arrangements and coordinate service schedules with relevant providers.
• Ensure accommodation facilities meet applicable health, safety, hygiene, and regulatory requirements.
• Monitor the quality and efficiency of housing and transportation services.
• Maintain accurate accommodation records and related administrative documentation.

8. Security Management and Emergency Preparedness

• Oversee physical and electronic security systems, including surveillance equipment and access control systems.
• Manage security personnel deployment, service provider performance, and site security arrangements.
• Monitor compliance with company security policies and applicable regulatory requirements.
• Coordinate incident reporting, investigations, and appropriate follow-up actions.
• Ensure emergency response procedures are established, communicated, and implemented effectively.
• Support emergency preparedness activities and maintain a safe and secure workplace.

9. Facilities Management and Maintenance

• Supervise preventive and corrective maintenance of office buildings, utilities, equipment, and infrastructure.
• Coordinate with maintenance contractors and service providers to ensure timely resolution of facility-related issues.
• Monitor asset functionality, maintenance schedules, and service quality.
• Ensure workplace facilities comply with health, safety, environmental, and applicable regulatory requirements.
• Identify opportunities to improve facility performance, reduce maintenance costs, and extend asset life.
• Maintain maintenance records and monitor outstanding work orders.

10. Budget Management and Business Planning

• Translate organizational objectives into practical HR and administration plans.
• Develop annual operating plans, administrative budgets, and employee service improvement initiatives.
• Monitor departmental expenditure, vendor costs, and resource utilization to maintain cost efficiency.
• Prepare periodic performance reports highlighting progress, operational issues, budget variances, and corrective actions.
• Identify operational risks and implement proactive measures to maintain business continuity.
• Evaluate departmental performance against established targets and service standards.

11. Team Leadership and Organizational Development

• Lead, supervise, and develop HR and administration team members to achieve operational objectives.
• Identify high-performing employees and support their professional development and career progression.
• Address performance gaps through appropriate coaching, feedback, and performance improvement measures.
• Establish clear responsibilities, reporting structures, and delegation of authority in line with company policies.
• Promote collaboration, accountability, and consistent service delivery across HR and administration functions.
• Support organizational development by maintaining updated job descriptions and effective administrative procedures.

12. Process Improvement, Reporting, and Compliance

• Develop, review, and maintain HR and administration policies, procedures, and work instructions.
• Identify opportunities to automate administrative activities and improve HR systems and business processes.
• Use relevant IT solutions and reporting tools to improve operational visibility and decision-making.
• Prepare presentations, reports, employee records, document archives, and management updates as required.
• Manage administrative issues and implement practical solutions to improve service quality.
• Ensure compliance with company policies, applicable UAE employment requirements, workplace safety standards, and relevant environmental procedures.
• Adapt to new technologies, management practices, and operational requirements.

Educational Qualifications

• Bachelor’s degree in Human Resources, Human Resource Management, Business Administration, or a related field.
• Additional qualifications in HR management, facilities management, or business administration may be advantageous.

Work Experience

• The supplied vacancy lists both 10–15 years and 15+ years of experience. Candidates should confirm the applicable experience requirement in the original job advertisement.
• Extensive experience in HR operations, administration management, employee relations, and workforce planning is relevant.
• Experience supervising recruitment, employment contracts, onboarding, and learning and development is advantageous.
• Proven experience managing office administration, employee accommodation, transportation, security, and facilities services is beneficial.
• Previous experience in a large organization or industrial environment can be an advantage.

Required Skills and Competencies

• Human Resources Management and HR Operations
• Talent Acquisition and Manpower Planning
• Employee Relations and HR Compliance
• Learning and Development
• Employment Contracts and Onboarding
• Office Administration and Facilities Management
• Employee Accommodation and Transportation
• Security and Workplace Safety Management
• Vendor and Service Provider Management
• Budget Planning and Cost Control
• HR Reporting and Data Analysis
• Document Management and Data Archiving
• Purchase Orders and Work Order Coordination
• Presentation Preparation and Calendar Management
• Written and Verbal Communication
• Leadership and Team Management
• Problem-Solving and Issue Resolution
• Process Improvement and Automation

About alfanar Electric

alfanar is a Saudi-based business group operating in electrical manufacturing, engineering, construction, and related industrial sectors. The organization offers opportunities across technical, commercial, administrative, and corporate functions.