Executive Assistant

Full Time

Majid Al Futtaim

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

Role Purpose:
To manage the Office of the CEO efficiently, to implement, sustain and review the standards for administration and secretarial support throughout the Company

Job Responsibilities and Accountabilities:
Receives and logs invoices relating to the CEO/ Department- assists with annual budget compilation
Acts like an office manager for Communities Business Unites i.e. orders supplies, keeps vacation and travel records, performance evaluation records; observes and implements established company policies and procedures
Files and retrieves records, correspondence; keeps confidential files locked
Handles other ad-hoc assignments Display a high level of personal and professional integrity at all times
Coordinates and keeps the CEO agenda, meetings, appointments, travel arrangements; meets with him daily to ensure proper two way communication and understanding
Types correspondence; takes and transcribes dictation; processes and distributes mail
Greets and screens telephone calls; coordinates third party visits including visas, travel, hotel accommodation if required
Maintains a database of the CEO contacts (by category)

Personal Qualities:
A minimum of 5 years executive secretary experience with an excellent past record
Smart appearance and demeanor
Self-confident, self-reliant and a self-starter
Excellent communication and presentation skills both written and oral in English
Energetic / high work ethic
University degree
Excellent secretarial skills- able to be a demonstrable standard setter
A pleasant, presentable personality with an honest, open, warm character and manners