Job Overview
Al-Futtaim Contracting is seeking a detail-oriented and organized Document Controller in Dubai, UAE, under its Emirati Talent recruitment initiative. This role is responsible for managing, tracking, distributing, and archiving project documents in accordance with established document control procedures and construction industry standards.
The successful candidate will help maintain accurate document records, coordinate the flow of information between project teams and external stakeholders, and ensure that drawings and other project documents are properly reviewed, issued, recorded, and stored. The position also involves supervising junior document control staff, supporting system users, and identifying opportunities to improve document management processes.
This opportunity is suitable for candidates with construction industry experience, strong administrative and IT skills, and the ability to maintain organized document control systems in a project-based environment.
Key Responsibilities
Document Control and Management
- Manage incoming and outgoing documents in both electronic and paper formats according to established procedures.
- Maintain an effective document control system to track project information, correspondence, drawings, and other records.
- Collect, monitor, update, and distribute project documentation to the relevant teams and stakeholders.
- Ensure document registers and records remain accurate, organized, and accessible when required.
- Issue and distribute controlled copies of documents in accordance with the Design Management Plan.
- Review drawings and technical information to confirm compliance with agreed document formats and status requirements.
- Coordinate with designers and specialist suppliers to resolve document and drawing-related queries.
- Troubleshoot issues with the drawing management system and associated equipment.
- Guide team members on document submission procedures, document issuance, and system access.
- Review document control procedures periodically and coordinate the required approvals for updates.
Staff Supervision and Training
- Supervise and support junior Document Control staff to maintain efficient daily operations.
- Provide guidance and training to project participants, designers, and specialist suppliers on the use of the drawing management system.
- Recommend improvements to document control processes and departmental procedures.
- Help ensure that staff follow established documentation standards and relevant legislative requirements.
Project Coordination and Reporting
- Liaise with the Design Manager to support reporting on project design performance.
- Maintain clear communication with internal teams, designers, suppliers, and other project stakeholders.
- Ensure the timely availability and distribution of project information to support construction and design activities.
- Assist with document-related issues and undertake additional reasonable duties assigned by the Line Manager.
Safety, Quality, and Continuous Improvement
- Follow applicable health and safety, quality, and environmental policies and procedures.
- Support compliance with organizational standards and project requirements.
- Identify opportunities to improve document management systems, workflows, and administrative practices.
- Contribute to continuous improvement initiatives that enhance efficiency and service quality across Al-Futtaim Contracting.
Skills and Competencies
Candidates applying for Document Controller jobs in Dubai should demonstrate the following skills:
- Intermediate proficiency in Microsoft Excel, Word, and Outlook.
- Strong organizational, administrative, and document management abilities.
- Excellent attention to detail and accuracy when handling project records.
- Effective written and verbal communication skills.
- Ability to coordinate with designers, suppliers, and multidisciplinary project teams.
- Experience supervising or training junior document control staff.
- Good problem-solving skills, initiative, and time management.
- Ability to manage competing priorities and maintain reliable documentation records.
- Strong teamwork, customer service, and stakeholder management capabilities.
Qualifications and Experience
To qualify for this Document Controller position with Al-Futtaim Contracting, candidates should have:
- A diploma or degree in Information Management or a related discipline.
- Three to five years of experience in the construction industry.
- Intermediate-level IT skills, particularly in Microsoft Excel, Word, and Outlook.
- Strong knowledge of document control procedures and information management practices.
- The ability to work effectively with project teams and external stakeholders.
The role also requires professional competencies such as taking initiative, delivering results, managing complexity, adapting to changing situations, influencing others, developing talent, and working collaboratively across teams.
About Al-Futtaim Real Estate and Al-Futtaim Contracting
Al-Futtaim Real Estate is part of the Al-Futtaim Group and has more than six decades of experience in real estate development and asset management. The business develops and manages a diversified portfolio spanning residential properties, commercial developments, shopping malls, hospitality, healthcare, infrastructure, and education.
Job Title: Document Controller
Company: Al-Futtaim Contracting
Business Division: Al-Futtaim Real Estate
Job Location: Dubai, UAE
Recruitment Category: Emirati Talent
Industry: Construction, Engineering, and Real Estate
Education: Diploma or Degree in Information Management or a related discipline
Experience: 3–5 years in the construction industry
Technical Skills: Microsoft Excel, Word, and Outlook