Document Controller – Emirati Talent | Al-Futtaim Contracting | Dubai, UAE

Al-Futtaim Contracting is looking for a Document Controller in Dubai, United Arab Emirates. This opportunity is aimed at Emirati talent with relevant document management experience, particularly within the construction industry.

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The successful candidate will help manage project documentation, drawings, records, and other information in both electronic and physical formats. The position requires strong organizational abilities, attention to detail, IT skills, and experience maintaining structured document control processes.

About the Role

As a Document Controller, you will help ensure that project and business documents are properly received, recorded, reviewed, distributed, stored, and archived.

The role also involves maintaining accurate document-control records, supporting project teams, coordinating with designers and suppliers, and helping junior document-control employees follow established procedures.

Candidates with previous construction-sector experience and knowledge of electronic document or drawing management systems may be particularly suited to this position.

Key Responsibilities

Document Control and Records Management

The selected candidate will be responsible for a range of document-control activities, including:

• Manage incoming and outgoing documents in electronic and physical formats.
• Maintain an organized document-control system for project and business information.
• Record, track, monitor, and distribute documents to the appropriate teams.
• Keep document registers and records accurate and up to date.
• Ensure important project information remains accessible to authorized team members.
• Issue controlled copies of documents according to approved project procedures.
• Review drawings and documentation to confirm that required formats and document statuses are followed.
• Coordinate with designers, consultants, suppliers, and other stakeholders regarding documentation queries.
• Support the management of drawing and document-control systems.
• Assist users when they experience problems accessing or using document-management platforms.
• Provide guidance on document issuance, storage, retrieval, and system procedures.
• Review existing document-control procedures and recommend updates when necessary.
• Ensure revised documents are appropriately authorized and recorded.

Team Supervision and Training

The Document Controller may also provide guidance and support to other employees involved in document management.

Responsibilities may include:

• Supervise junior Document Control team members when required.
• Help train employees and project participants on document-management procedures.
• Provide system guidance to designers and specialist suppliers.
• Encourage consistent use of approved document-control processes.
• Identify opportunities to improve departmental procedures and working practices.

Project and Operational Support

In addition to document management, the role supports the wider project team and operational requirements.

The successful candidate may be expected to:

• Follow applicable health, safety, quality, and environmental procedures.
• Support compliance with organizational and project documentation requirements.
• Work with the Design Manager when preparing information related to project design performance.
• Identify opportunities to improve document-management efficiency.
• Coordinate effectively with different departments and external project stakeholders.
• Complete other reasonable responsibilities assigned by the Line Manager.

Skills Required

Candidates should have strong organizational skills and be comfortable managing large volumes of project information.

Important skills include:

• Good document-control and records-management abilities.
• Intermediate knowledge of Microsoft Office applications.
• Practical experience using Microsoft Excel, Word, and Outlook.
• Ability to organize, track, retrieve, and distribute project documents.
• Good attention to detail and accuracy.
• Ability to prioritize multiple documentation requirements.
• Strong written and verbal communication skills.
• Ability to coordinate professionally with designers, suppliers, consultants, and internal teams.
• Ability to guide or supervise junior employees.
• Problem-solving skills for document-management and system-related issues.
• Ability to work effectively in a project-based environment.

Qualifications and Experience

Applicants should preferably have:

• A Diploma or Degree in Information Management or a related field.
• Approximately 3–5 years of relevant experience in the construction industry.
• Previous experience handling project documentation or document-control activities.
• Good working knowledge of Excel, Outlook, and Word.
• Familiarity with electronic document or drawing-management systems would be beneficial.
• Experience coordinating documentation with project teams, designers, consultants, or suppliers may be advantageous.

Candidate Profile

This position may suit candidates who are organized, detail-oriented, and comfortable managing project information across multiple stakeholders.

The employer also values professionals who can work across teams, handle complex requirements, communicate effectively, take initiative, focus on results, adapt to changing situations, and contribute to continuous improvement.

Job Details

Job Title: Document Controller
Company: Al-Futtaim Contracting
Location: Dubai, United Arab Emirates
Job Category: Document Control / Construction / Administration
Experience: 3–5 years
Qualification: Diploma or Degree in Information Management or related discipline
Industry Experience: Construction preferred
Candidate Category: Emirati Talent

Who Should Apply?

Qualified Emirati candidates with document-control experience in construction or related project environments may consider this opportunity.

Applicants with experience managing drawings, document registers, electronic records, project correspondence, controlled documents, and document-management systems may be particularly relevant for the position.

How to Apply

Interested candidates should carefully review the eligibility requirements before submitting an application. Applications should be made through the official Al-Futtaim recruitment channel linked from the job listing.

Before applying, candidates should update their CV to highlight document-control experience, construction projects, document-management systems, Microsoft Office skills, qualifications, and relevant professional achievements.

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