Job Overview
We are looking for a Document Controller – Finance to manage, organise, track, and maintain financial documents and records within the Finance Department in Dubai, UAE. The role involves ensuring that invoices, purchase orders, payment requests, contracts, receipts, statements, and other financial records are properly documented, securely stored, accurately updated, and easily accessible when required.
The successful candidate will support efficient finance document control, records management, document filing, version control, and audit documentation while ensuring compliance with internal company procedures and applicable statutory requirements.
Key Responsibilities
- Receive, register, classify, organise, and maintain finance-related documents and records.
- Manage financial documents including invoices, purchase orders, payment requests, receipts, statements, contracts, and supporting accounting records.
- Ensure documents are accurately recorded, indexed, filed, and readily retrievable.
- Maintain effective document control procedures for document versions, revisions, approvals, and distribution.
- Review documents for completeness, accuracy, required signatures, approvals, and supporting information.
- Maintain secure electronic and physical filing systems according to company retention, confidentiality, and access requirements.
- Update document registers, filing indexes, tracking sheets, and document control records.
- Prepare document tracking reports and management information when required.
- Coordinate with Finance and other departments to obtain missing documents, approvals, and supporting records.
- Support finance teams during internal and external audits by providing properly organised documentation.
- Maintain confidentiality and ensure sensitive financial information is handled securely.
- Follow company policies, document control procedures, and applicable compliance requirements.
Required Qualifications and Experience
- Bachelor’s degree, higher diploma, or relevant qualification in Finance, Accounting, Business Administration, Records Management, or a related field.
- Previous experience as a Document Controller, Finance Administrator, Accounts Administrator, Records Coordinator, or in a similar position is preferred.
- Experience handling invoices, purchase orders, payment documentation, accounting records, or financial documents.
- Familiarity with document management, electronic filing systems, and records administration is an advantage.
Skills and Competencies
- Finance Document Control
- Records Management and Document Filing
- Document Indexing and Version Control
- Invoice and Purchase Order Administration
- Data Entry and Document Verification
- Microsoft Office and Microsoft Excel
- ERP and Document Management Systems
- Audit Documentation Support
- Confidentiality and Data Protection
- Strong Attention to Detail
- Coordination and Follow-up
- Time Management and Organisation
Job Details
Department: Finance
Job Role: Document Controller
Location: Dubai, United Arab Emirates