Administrative Assistant

Full Time

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization and smooth administrative process and tasks and must have the ability to communicate clearly and to manage multiple assignments and people simultaneously and not limited to other responsibilities.
The Administrative Assistant / PA will support the Hotel Manager and fulfillment center Operations team. The Individual will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities.

What’s in it for you:

Be part of a unique and complex resort in Qatar
Take advantage of opportunities to be recognized for your professional contributions
Employee benefit card offering discounted rates in Accor worldwide
Learning programs through our academies
Opportunity to develop your talent and grow within your property and across the world
Ability to make a difference through our Corporate Social Responsibility activities like Planet 21

What you will be doing:
Analyze and coordinate daily department activities to achieve established goals.
Coordinate internal department communications in a timely manner
Assist in preparation of regularly scheduled reports, write, distribute emails, correspondences memos
Develop and maintain a filing system.
Updated and maintain office policies and procedures.
Prepare meeting agenda, schedule department meetings, and distribute minutes.
Coordinate and organize department-related special events.
To answer emails, generate reports requested by managers, make and create email presentations, and assist in creating documents, such as standard operating procedures, forms, manuals, and policies on the standards templates.
Organize meetings, briefings, and other department events, including invitations, room booking, and other events/catering requests.
To assist in raising purchase requests and following up on approvals, delivery, and payments.
To order and control stationary stock and office supplies for the department.
To handle any filing required in the department and ensure the necessary documents and records are updated and filled correctly.
Process departmental forms, including leave requests, expense reimbursements, and business travel authorizations.
To update any regular trackers, excel sheets, or reports.
To update timekeeping/attendance records as required (not including actual scheduling and approvals of overtime etc.
To assist work as required by the Hotel Manager.
Must have the ability to work with sensitive information and maintain confidentiality
Maintain positive working relationships with department team members and guests.

Your experience and skills include:

Understanding and ability to work in a multi-cultural environment
Ability to take the initiative and act with a strong sense of urgency
Problem-solving abilities to correct any challenges or inefficiencies for the best results
Decisiveness and good judgment in addressing pressing project matters when time is limited
Organization and time management to manage multiple tasks, sometimes for numerous projects.
Excellent organizational skills to be effective and efficient.
Customer-focused with the ability to objectively assess opportunities and adjust to the customer’s changing needs.
Strong leadership, interpersonal and training skills
A team player & builder
Able to develop rapport with colleagues and the management team
Ability to plan and prioritize workload without supervision
Ability to work cohesively with co-workers as part of a team
Ability to be flexible and to adapt to changing conditions quickly
Ability to promote positive relations with all water park guests and patrons
Ability to work Outdoor and long-standing.
Ability to work on work rotation