Job Overview
We are looking for a detail-oriented and organized Logistics Coordinator in Dubai, UAE, to manage import and export shipments, coordinate transportation arrangements, and ensure the timely movement of goods and materials. The successful candidate will be responsible for preparing shipping documents, coordinating with freight forwarders and customs teams, tracking shipments, and maintaining compliance with applicable customs regulations and company procedures.
This role is suitable for candidates with experience in logistics coordination, shipping operations, freight forwarding, supply chain management, and import/export documentation in the UAE.
Key Responsibilities
1. Shipping and Import/Export Documentation
- Prepare, review, and maintain essential shipping documents, including commercial invoices, packing lists, bills of lading (BL), air waybills (AWB), delivery notes, and certificates of origin.
- Ensure all import and export documentation is accurate, complete, and submitted within the required deadlines.
- Coordinate the preparation and processing of certificates of origin and other relevant trade documents.
- Maintain organized records of shipping documents, freight charges, and logistics transactions.
2. Shipment Coordination and Transportation
- Coordinate sea freight, air freight, land transportation, and courier shipments with freight forwarders, shipping lines, airlines, transport companies, and courier service providers.
- Arrange shipment bookings and confirm vessel schedules, flight details, collection arrangements, and delivery timelines.
- Coordinate loading, packing, collection, transportation, and delivery of goods.
- Monitor shipments from dispatch to final delivery and provide regular status updates to relevant departments.
3. Customs Clearance and Compliance
- Coordinate with customs clearance agents and relevant teams to facilitate smooth import and export operations.
- Follow up on customs clearance procedures and resolve documentation discrepancies or clearance delays.
- Ensure shipping documents comply with applicable UAE customs requirements, trade regulations, and company policies.
- Support the preparation and verification of documents required for international shipments.
4. Internal and External Coordination
- Work closely with Sales, Warehouse, Production, Loading and Packing, Customs, and other internal departments to ensure efficient shipment processing.
- Liaise with freight forwarders, transporters, shipping companies, and logistics service providers.
- Request, review, and compare freight quotations to support cost-effective transportation decisions.
- Coordinate with concerned teams to resolve shipment delays, delivery discrepancies, and other logistics-related issues.
5. Logistics Records and Operational Support
- Maintain accurate shipment tracking records, delivery documentation, and freight-related information.
- Follow up on pending shipments and ensure deliveries are completed according to agreed schedules.
- Assist with logistics reporting, shipment documentation, and day-to-day supply chain activities.
- Identify coordination issues and support improvements in logistics processes and operational efficiency.
Requirements and Qualifications
- Diploma or bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Commerce, or a related field.
- Relevant experience in logistics coordination, shipping operations, import/export, or freight forwarding.
- Good understanding of sea freight, air freight, land transportation, and courier shipment procedures.
- Practical knowledge of shipping documents, including commercial invoices, packing lists, bills of lading, air waybills, and certificates of origin.
- Knowledge of UAE customs clearance and import/export procedures is an advantage.
- Experience coordinating with freight forwarders, customs clearance agents, warehouse teams, and internal departments.
- Proficiency in Microsoft Office applications, particularly Excel and Outlook.
- Strong organizational, communication, coordination, and follow-up skills.
- Excellent attention to detail and the ability to manage multiple shipments and deadlines simultaneously.
- Ability to work collaboratively and resolve logistics-related issues in a timely manner.
Skills for Logistics Coordinator Jobs in Dubai
Candidates applying for logistics and shipping jobs in Dubai should demonstrate skills in:
- Import and export operations
- Freight forwarding and shipment coordination
- UAE customs documentation and clearance
- Shipping documentation and trade compliance
- Sea, air, and land freight management
- Shipment tracking and delivery scheduling
- Supply chain coordination
- Freight quotation comparison and cost control
- Microsoft Excel and logistics record management
- Communication, organization, and problem-solving.