Job Description
We are looking for an Assistant Manager – Projects to support the planning, coordination, and execution of retail store opening, renovation, relocation, refurbishment, and fit-out projects in Dubai, UAE. The role involves coordinating with internal departments, contractors, suppliers, consultants, and other project stakeholders to ensure projects are delivered on time, within budget, and according to approved quality and brand standards.
Key Responsibilities
- Assist in planning and executing retail store opening, renovation, relocation, refurbishment, and fit-out projects from project initiation through completion.
- Coordinate with Design, Projects, Visual Merchandising (VM), Operations, Procurement, Finance, IT, and other internal teams to ensure smooth project execution.
- Support the Project Manager in monitoring project timelines, budgets, milestones, deliverables, and completion schedules.
- Coordinate with contractors, suppliers, consultants, and external vendors to ensure work progresses according to approved project plans.
- Track project progress and identify delays, risks, issues, and dependencies, escalating them to the Project Manager and relevant stakeholders.
- Assist with reviewing BOQs, quotations, drawings, layouts, specifications, and other project documentation.
- Conduct regular site visits in Dubai and other UAE locations to monitor construction, fit-out, installation, and refurbishment activities.
- Ensure project work is completed in line with approved designs, specifications, company requirements, and retail brand standards.
- Coordinate store handover activities and ensure outstanding works, defects, and pending requirements are completed before the store opening.
- Maintain accurate project trackers, progress reports, meeting minutes, schedules, and project documentation.
- Follow up on procurement activities, material deliveries, approvals, equipment, installations, and contractor schedules.
- Support snagging and inspection activities and coordinate the timely closure of issues identified during project execution.
- Monitor compliance with company policies, health and safety requirements, quality standards, and applicable UAE regulations.
- Support the successful delivery of multiple retail projects simultaneously while maintaining agreed timelines, budgets, quality, and project standards.
- Prepare regular project status updates and management reports highlighting progress, key risks, delays, and required actions.
- Assist in coordinating project closeout activities, documentation, final inspections, and handover to the Operations team.