Admin Assistant Job in Dubai, United Arab Emirates

Role Overview:
The Admin Assistant supports the Admin Team by managing reports, tracking sales data, and maintaining staff information to ensure the smooth operation of the store.

Key Responsibilities:

• Management Information System (MIS):
• Provide accurate data to the Senior Admin Assistant to meet reporting deadlines.
• Maintain and update system records for quick access to essential information.
• Manage and update staff-related information within the store.
• Coordinate with the Regional Operations and HR Office.
  Stock Control and Operations:
• Assist the Admin Department Manager/Team in routine stock accuracy checks.
• Verify supplier and contractor bills, obtain necessary approvals from the Store Manager, and process them with the Regional Office Accounts Team.
• Follow up with suppliers to resolve outstanding invoices and payments.
• Oversee daily cash office operations, including:
• Reconciling daily store takings and reports.
• Managing banking and foreign exchange.
• Handling store petty cash and safe fund tallies.
• Conducting credit card reconciliations.
• Provide precise reports to Admin Management to support commercial decision-making.
  Staff Coordination and Training:
• Organize and facilitate induction training for new staff on administrative procedures.
• Plan and schedule training sessions in coordination with the Admin Team.
  Stock Management:
• Ensure stock received from the warehouse is accurately recorded in the system.
• Perform periodic stock accuracy checks in coordination with the commercial team.
• Process daily stock adjustments, including:
• Booking new stock receipts.
• Managing store-to-store transfers.
• Recording RTWs (Return to Warehouse).
• Administrative Support:
• Order and manage stationery for the store and Admin Team.
  By delivering precise data, maintaining efficient processes, and ensuring effective communication, the Admin Assistant plays a crucial role in the overall operation and success of the store.
• Proficiency in Advanced MS Office, with experience in SAP being an advantage.
• Exceptional attention to detail and a results-oriented mindset.
• Excellent working knowledge of MS Office applications.
• Strong customer focus, with the ability to understand and respond to customers’ needs effectively.
• Strong analytical and numerical skills, with experience in generating trade reports and performing data analysis.
• Quick adaptability to learn and implement new technologies.
  Qualifications and Experience:

Educational Background:

• High school diploma (a bachelor’s degree is preferred).
  Professional Experience:

1–3 years of experience in retail sales or a related field.
Key Competencies:

• Analytical thinking and problem-solving abilities.
• Strong time management and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively in a team environment.