Job Overview
Alfanar Electric is looking for an experienced HR & Administration Manager to lead and manage human resources operations and administrative services in Dubai, UAE. This senior management position is suitable for HR professionals with extensive experience in talent acquisition, employee relations, workforce management, learning and development, and facilities administration.
The successful candidate will oversee the complete employee lifecycle, including recruitment, employment contracts, onboarding, employee engagement, and training. The role also involves managing office operations, accommodation, transportation, security, hospitality, and maintenance services to ensure a safe, efficient, and employee-focused workplace.
The HR & Administration Manager will work closely with business leaders to implement HR strategies, improve organisational performance, manage operational budgets, and ensure compliance with company policies and applicable labour regulations.
Key Responsibilities
1. HR Operations and Talent Management
Lead end-to-end recruitment activities, including job requisitions, position creation, candidate sourcing, screening, assessments, and offer management.
Ensure recruitment activities align with the approved organisational structure and manpower plan.
Oversee employment contract preparation, validation, renewal, and execution in accordance with company policies and legal requirements.
Manage onboarding and pre-employment processes, including employee documentation, system access, induction programmes, and pending requirements.
Monitor early employee attrition and implement retention initiatives to improve employee engagement and workforce stability.
Ensure HR information and employee records are accurately maintained in relevant HR systems.
2. Employee Relations and Compliance
Manage employee relations activities in accordance with company policies and applicable labour regulations.
Handle employee grievances, disciplinary matters, workplace investigations, and employee-related concerns.
Ensure proper documentation, follow-up, and resolution of employee relations cases.
Provide guidance and support to line managers on employee relations practices and HR policies.
Promote a positive, fair, and compliant workplace environment.
3. Learning and Development
Identify employee training and development requirements in coordination with business departments.
Support the preparation and implementation of annual training plans.
Coordinate training programmes, workshops, and professional development initiatives.
Monitor training effectiveness and evaluate learning outcomes.
Maintain employee training records and prepare relevant training reports.
4. Office and Workplace Administration
Manage daily office administration, workplace resources, supplies, and workspace utilisation.
Oversee service providers responsible for office equipment, utilities, and administrative support services.
Monitor utility consumption and introduce initiatives to improve operational efficiency.
Ensure effective handling and distribution of correspondence, mail, and internal service requests.
Maintain professional office standards and ensure smooth administrative operations.
5. Reception and Visitor Management
Supervise front desk and reception activities to ensure professional visitor management.
Maintain effective visitor registration and access control procedures.
Ensure smooth coordination of visitor entry, appointments, and internal communication.
Maintain workplace security and visitor management standards.
6. Hospitality, Catering and Corporate Events
Coordinate corporate events, meetings, workshops, and training programmes.
Manage catering arrangements in coordination with internal departments and external service providers.
Ensure catering services meet quality, hygiene, and safety requirements.
Maintain the readiness and effective utilisation of meeting rooms and event facilities.
7. Employee Accommodation and Transportation
Manage employee accommodation services, including housing allocation, check-in, check-out, and maintenance coordination.
Oversee employee transportation arrangements and related service providers.
Ensure accommodation facilities meet applicable health, safety, and regulatory requirements.
Address employee housing and transportation concerns efficiently.
8. Security and Safety Management
Oversee physical and electronic security systems, including surveillance systems and access control.
Manage security personnel deployment, performance, and service standards.
Lead security incident management and coordinate emergency response procedures.
Ensure workplace security arrangements comply with applicable regulations and company standards.
9. Facilities and Maintenance Management
Supervise preventive and corrective maintenance activities for buildings, utilities, and infrastructure.
Manage facilities management contractors and external maintenance service providers.
Monitor the performance and functionality of workplace assets and facilities.
Ensure maintenance operations comply with health, safety, and environmental requirements.
10. Business Planning and Budget Management
Translate corporate objectives into operational HR and administration plans.
Develop, implement, and monitor annual business plans and departmental improvement initiatives.
Track performance against established targets and implement corrective actions when required.
Prepare periodic operational reports and communicate progress to management.
Monitor departmental budgets, expenses, and resources to improve cost efficiency.
Ensure timely delivery of services while maintaining required quality standards.
11. Organisational Development and Process Improvement
Support the development and improvement of organisational structures based on current business requirements and future growth plans.
Ensure job descriptions and role responsibilities are properly documented and maintained.
Develop and implement HR and administration policies, procedures, and operational guidelines.
Identify opportunities to automate administrative processes and improve service delivery.
Promote the effective use of HR systems, IT solutions, and digital workplace tools.
Encourage continuous improvement and adoption of new technologies and management practices.
12. Team Leadership and Performance Management
Lead, develop, and motivate HR and administration teams to achieve departmental objectives.
Identify high-potential employees and support succession planning and management development.
Address performance gaps through coaching, development plans, and appropriate performance management procedures.
Promote fairness, accountability, and equal treatment across the workforce.
Ensure responsibilities and delegated authorities are aligned with company policies.
13. Quality, Health, Safety and Environment
Maintain high-quality HR and administration services in line with Alfanar’s organisational standards.
Ensure a safe, secure, and legally compliant working environment.
Promote health, safety, and environmental awareness across workplace operations.
Support compliance with internal policies, regulatory requirements, and operational standards.
Encourage continuous improvement in service quality and operational performance.
Academic Qualifications
Bachelor’s degree in Human Resources, Business Administration, or another relevant field.
Additional professional HR qualifications or relevant certifications may be an advantage.
Work Experience
Approximately 10–15 years of relevant professional experience in human resources and administration management.
Extensive experience managing HR operations, recruitment, employee relations, and workforce administration.
Strong background in facilities management, office administration, accommodation, transportation, and security services.
Experience leading teams, managing operational budgets, and implementing HR policies and procedures.
Demonstrated ability to improve organisational processes, employee services, and operational efficiency.
Note: The supplied job information lists both 10–15 years and 15+ years under work experience. Candidates should confirm the exact experience requirement in the official vacancy.
Technical and Functional Competencies
Candidates applying for HR & Administration Manager jobs at Alfanar Electric should demonstrate the following competencies:
Human resources operations and administration management.
Recruitment and talent acquisition.
Employee relations and issues management.
Learning and development coordination.
Business planning and performance monitoring.
Organisational development and workforce planning.
Budget monitoring and cost control.
Facilities and workplace administration.
Document filing, data archiving, and record management.
Ad hoc reporting and data analysis.
Big data analytics and management reporting.
Presentation preparation and presentation best practices.
Calendar maintenance and administrative coordination.
Work orders and purchase order management.
Strong written and verbal communication.
Problem-solving and decision-making skills.
HR systems, digital tools, and process automation.
Job Location
Company: Alfanar Electric
Position: HR & Administration Manager
Location: Dubai, United Arab Emirates (UAE)
Industry: Electrical, Engineering and Manufacturing