Khansaheb Group is seeking a qualified and organised Operations Coordinator to join its Khansaheb Industries LLC team in Dubai, UAE. This is a full-time employment opportunity for candidates with experience in operations management, logistics coordination, fleet or driver coordination, and administrative support.
The Operations Coordinator will be responsible for managing daily operational activities, coordinating with internal departments and external vendors, monitoring workforce schedules, maintaining operational documentation, and ensuring that business activities are completed efficiently and on time.
The ideal candidate should have strong organisational, communication, reporting, and problem-solving skills, along with good knowledge of Microsoft Office, particularly Excel.
Job Responsibilities
1. Daily Operations Coordination
Coordinate and monitor daily operational activities to ensure smooth business operations.
Schedule and track daily tasks, field movements, workforce activities, and site deliveries.
Coordinate operational schedules for factory workers and hired manpower.
Monitor employee and manpower timesheet submissions and ensure accurate records are maintained.
Follow up on operational assignments to ensure timely completion.
2. Stakeholder and Vendor Management
Serve as the primary coordination point between internal departments, external contractors, suppliers, and clients.
Maintain effective communication with relevant stakeholders to support daily operations.
Coordinate with vendors and service providers to ensure timely delivery of goods and services.
Follow up on pending requests, operational issues, and outstanding tasks.
Support cross-functional teams to maintain efficient workflows.
3. Documentation, Reporting and Performance Monitoring
Maintain accurate operational records, activity logs, and documentation.
Monitor key performance indicators (KPIs) and prepare regular operational reports.
Collect, organise, and analyse operational data for management review.
Assist with billing, invoicing preparation, and related administrative activities.
Maintain timesheets, schedules, and workforce records.
4. Process Improvement and Operational Efficiency
Identify operational challenges, workflow delays, and process bottlenecks.
Recommend improvements to enhance productivity and operational efficiency.
Monitor Service Level Agreements (SLAs) and follow up to ensure agreed service standards are achieved.
Ensure employees and operational teams follow company policies and Standard Operating Procedures (SOPs).
Support the implementation of improved coordination and reporting processes.
5. Compliance, Health and Safety
Ensure daily operations comply with applicable UAE regulations and company policies.
Follow workplace health, safety, and quality standards.
Coordinate with relevant departments to address operational compliance issues.
Maintain accurate records and documentation required for operational audits.
Support a safe, organised, and compliant working environment.
Education, Qualifications and Experience
Candidates applying for the Operations Coordinator position at Khansaheb Group should meet the following requirements:
Education:
– Bachelor’s degree in Business Administration, Operations Management, Logistics, or a related technical or IT discipline.
Professional Experience:
Approximately 1–5 years of relevant experience in operations coordination, logistics, fleet management, driver coordination, or administrative workflow support.
Experience coordinating daily operational activities and workforce schedules.
Previous exposure to vendor management, documentation, and operational reporting is an advantage.
Technical Skills:
Good proficiency in Microsoft Office applications, particularly MS Excel.
Ability to prepare operational trackers, reports, and data analysis.
Knowledge of Google Workspace is an advantage.
Experience using ERP software, ticketing systems, or operational dashboards.
Strong organisational, communication, and time-management skills.
Job Details
| Category | Information |
|---|---|
| Company | Khansaheb Group |
| Business Unit | Khansaheb Industries LLC |
| Job Position | Operations Coordinator |
| Job Category | Staff |
| Job Location | Dubai, UAE |
| Employment Type | Full-Time |
| Required Experience | 1–5 Years |
| Education | Bachelor’s Degree |
About Khansaheb Group
Khansaheb Group is an established UAE business group with a long-standing presence in the country’s construction, engineering, and industrial sectors. Through its various business operations, the group provides career opportunities for professionals and skilled employees across different industries.