Job Overview
Hertz, part of Al-Futtaim, is seeking an experienced Fleet Procurement Manager in Dubai, United Arab Emirates, to oversee strategic sourcing and procurement activities for fleet vehicles, trucks, industrial equipment, vehicle modifications, accessories, and related services.
This role is responsible for managing the complete procurement lifecycle, including sourcing strategies, competitive tendering, supplier evaluation, commercial negotiations, contract management, and delivery coordination. The successful candidate will help optimize procurement costs, improve fleet availability, maintain supplier performance, and ensure that all purchases meet operational requirements and company policies.
This opportunity is suitable for professionals with at least five years of experience in fleet procurement, automotive purchasing, or vehicle sourcing, along with strong analytical skills and proficiency in SAP, CarPro, Microsoft Excel, and Power BI.
Key Responsibilities of a Fleet Procurement Manager
1. Fleet Procurement Strategy and Planning
- Develop and implement procurement strategies aligned with approved fleet plans and business objectives.
- Forecast monthly and annual vehicle requirements to ensure timely fleet availability.
- Support the Head of Asset & Fleet in preparing annual vehicle purchasing plans.
- Consolidate procurement requirements across business units to improve purchasing efficiency and cost control.
- Develop category-based sourcing strategies for vehicles, vehicle conversions, industrial equipment, accessories, and related services.
- Evaluate market conditions, supplier capabilities, operational requirements, and total cost of ownership when selecting sourcing options.
- Ensure procurement plans support rental, leasing, mobility, and industrial business operations.
2. Strategic Sourcing and Supplier Management
- Identify, evaluate, and maintain relationships with vehicle manufacturers, dealers, equipment suppliers, and service providers.
- Develop a competitive supplier base for fleet vehicles, vehicle modifications, conversions, industrial equipment, and related services.
- Conduct supplier prequalification, due diligence, and capability assessments.
- Assess supplier financial stability, technical expertise, production capacity, quality standards, regulatory compliance, and after-sales support.
- Identify supply risks and develop appropriate mitigation measures to maintain business continuity.
- Monitor supplier performance and maintain strong commercial relationships with key vendors.
3. Commercial Negotiations and Cost Optimization
- Lead competitive tendering, commercial evaluations, and contract negotiations.
- Negotiate vehicle prices, supplier rebates, delivery schedules, and contractual terms to achieve favorable purchasing conditions.
- Implement cost-saving initiatives in line with approved procurement plans and departmental targets.
- Evaluate supplier quotations and purchasing proposals to identify opportunities for improved value.
- Monitor procurement expenditure and implement measures to control vehicle acquisition and fleet holding costs.
- Prepare internal notes, purchase proposals, and supporting documents for management review and approval.
- Exercise cancellation rights on pending Local Purchase Order (LPO) cases when contractually permitted and commercially appropriate.
4. Procurement Compliance and Documentation
- Ensure procurement activities comply with the company’s Delegation of Authority (DOA), internal policies, and audit requirements.
- Maintain accurate procurement documentation and support transparent purchasing decisions.
- Ensure compliance with applicable VAT requirements and relevant regulatory standards.
- Review purchasing approvals and supplier contracts to ensure alignment with organizational procedures.
- Maintain accurate vehicle and asset records throughout the procurement and onboarding process.
5. Vehicle Delivery and Fleet Coordination
- Coordinate with Finance, Logistics, and Public Relations Officer (PRO) teams to support vehicle registration and delivery.
- Monitor vehicle delivery schedules and resolve delays affecting fleet availability.
- Track outstanding LPO cases and follow up with suppliers and internal stakeholders.
- Ensure accurate vehicle and asset details are entered into the relevant systems when vehicles are added to the fleet.
- Coordinate vehicle modifications, conversions, and accessory requirements to meet operational specifications.
- Work with relevant teams to ensure vehicles and equipment are received in the required condition and within agreed timelines.
6. Fleet Performance and Reporting
- Monitor fleet composition, vehicle utilization, and remarketing plans to support effective asset management.
- Analyse procurement costs, delivery timelines, supplier performance, and fleet availability.
- Track key performance indicators (KPIs), including cost savings, vehicle delivery performance, and utilization.
- Prepare procurement reports and management updates to support business decisions.
- Use data analysis to identify procurement inefficiencies, supply risks, and opportunities for improvement.
- Recommend actions to reduce holding costs and improve the overall value of fleet assets.
Required Skills for Fleet Procurement Manager Jobs in Dubai
Candidates applying for this Fleet Procurement Manager vacancy should possess the following skills:
- Strong knowledge of fleet procurement, automotive purchasing, and strategic sourcing processes.
- Understanding of vehicle specifications, automotive supply chains, and fleet requirements.
- Excellent commercial negotiation and supplier relationship management skills.
- Strong analytical and problem-solving abilities.
- Knowledge of cost optimization, procurement risk management, and total cost of ownership.
- Advanced Microsoft Excel skills and strong reporting capabilities.
- Proficiency in SAP, CarPro, and fleet management systems.
- Working knowledge of Microsoft Office and Power BI.
- Strong communication, coordination, and stakeholder management skills.
- Ability to manage multiple procurement activities, deadlines, and supplier relationships efficiently.
Qualifications and Experience
To qualify for this Fleet Procurement Manager job in Dubai, applicants should meet the following requirements:
- Experience: At least five years of experience in fleet procurement, automotive purchasing, or a related procurement function.
- Technical Knowledge: Strong understanding of vehicle specifications, purchasing procedures, and fleet operations.
- Procurement Systems: Proficiency in SAP, CarPro, and fleet management systems.
- Data and Reporting: Proficiency in Microsoft Office, advanced Excel, and Power BI.
- Commercial Expertise: Experience in supplier negotiations, cost-saving initiatives, tender evaluation, and contract management.
- Analytical Skills: Ability to evaluate procurement costs, supplier performance, and operational risks.
Candidates with experience in automotive rental, vehicle leasing, mobility services, or industrial equipment procurement may find this role particularly relevant.
About Hertz and Al-Futtaim
Hertz operates within Al-Futtaim’s automotive and mobility business environment. Al-Futtaim is a diversified business group with operations across automotive, retail, real estate, financial services, and other sectors.
Job Details
- Job Title: Fleet Procurement Manager
- Company: Hertz | Al-Futtaim
- Location: Dubai, United Arab Emirates
- Job Category: Procurement / Automotive / Fleet Management
- Experience Required: 5+ years
- Key Systems: SAP, CarPro, and fleet management systems
- Technical Skills: Advanced Excel, Microsoft Office, and Power BI
- Core Responsibilities: Fleet purchasing, strategic sourcing, supplier negotiations, cost optimization, and procurement compliance